1. Introduction
Welcome to Scanissimo! We provide a receipt management service that allows users to collect, process, and organize receipts submitted via messaging platforms (such as WhatsApp) or through online uploads.
Your privacy is important to us, and this Privacy Policy explains how we collect, use, and protect your personal data.
2. Information We Collect
We may collect and process the following types of information:
a. Information You Provide
- Receipts and documents submitted via WhatsApp or uploaded through our platform
- Contact details (e.g., name, email address, phone number)
- Account credentials and profile information
b. Automatically Collected Information
- Device and usage data (IP address, browser type, timestamps)
- Log data related to your interactions with our platform
c. Extracted Data
We use AI-powered OCR (Optical Character Recognition) technologies to extract information from receipts, including:
- Merchant name
- Transaction date
- Amounts and taxes
- Payment methods
- Other relevant transaction details
3. How We Use Your Information
We use your data to:
- Provide and operate the receipt management service
- Extract and structure receipt data using AI OCR tools
- Generate summaries and financial statements
- Improve the accuracy and performance of our services
- Communicate with you regarding your account or service updates
- Ensure security and prevent fraud
4. Use of Third-Party Services
We may use third-party providers to support our services, including:
- Messaging platforms (e.g., WhatsApp) for receiving receipts
- Cloud storage providers
- AI OCR and data processing services
These providers may process your data on our behalf and are contractually obligated to protect it.
5. Sharing of Data
a. User-Initiated Sharing
Our service includes features that allow you to share your data:
Shareable Links
- You may generate links to share specific receipts
- These links are valid for 30 days
- Anyone with the link may access the shared content
- You are responsible for keeping these links confidential
Third-Party Access
- You may grant access to your receipts to third parties (e.g., accountants)
- Access is controlled by you
- You are responsible for choosing trusted recipients
b. Legal Requirements
We may disclose your data if required to do so by law or in response to valid legal requests.
6. Data Retention
We retain your data only as long as necessary to:
- Provide the service
- Comply with legal obligations
- Resolve disputes and enforce agreements
You may request deletion of your data at any time (see Section 9).
7. Data Security
We implement appropriate technical and organizational measures to protect your data, including:
- Encryption in transit and at rest (where applicable)
- Access controls and authentication mechanisms
- Monitoring for unauthorized access
However, no system is completely secure, and we cannot guarantee absolute security.
8. International Transfers
Your data may be processed in countries outside your jurisdiction. We ensure appropriate safeguards are in place to protect your data in accordance with applicable laws.
9. Your Rights
Depending on your location (e.g., UK GDPR), you may have the right to:
- Access your personal data
- Correct inaccurate data
- Request deletion of your data
- Restrict or object to processing
- Request data portability
10. Children's Privacy
Our service is not intended for individuals under the age of 18, and we do not knowingly collect data from children.
11. Changes to This Policy
We may update this Privacy Policy from time to time. We will notify users of significant changes where appropriate.